Be an Exhibitor

When you exhibit at the Protection and Maneuver Support Industry Expo, you will gain unparalleled access to many senior leaders and decision-makers who are looking for the most innovative products and services that are relevant to their perspective agencies.

You will also:

• Tap into multi-billion-dollar budgets for defense equipment, products, and services.

• Educate your target market on your products and services.

• Raise your visibility and set your company apart in a very competitive. market

Booths included the following based on the booth rate and quantities available for the 2025 exhibition.

(101) Standard Indoor Booths – $3000 (All Indoor Booths)

• 8×10 Size Booth
• Basic Tuxedo Grey Carpet with Standard Padding
• 1 Standard Table
• 2 Chairs
• 2 Exhibitor Badges

(7) Outdoor Premium Rate Booth – $1500 (These booths are located under the front awning of Nutter Field House.)

• 8×10 Size Booth
• 1 Standard Table
• 2 Chairs
• 2 Exhibitor Badges

(30) Outdoor Standard Rate Booth – $1000 (Outdoor booth spaces located in the main outdoor lot.)

• 20 x 20 Size Booth
• These are open display areas. The vendor is responsible for anything needed to display in these booths, as this rate only includes the space.
• 2 Exhibitor Badges

This package is required for any company that plans to display a different company than the one registered in the booth or multiple companies within the same booth space. It also applies to any company wanting to walk the floor and represent its company without a registered booth.

• $350 per package.
• Includes one (1) sub-vendor/ non-exhibitor badge.
• Lunch is included at the event with this badge.

Sub-vendor/ non-exhibitor packages can be paid for by the registered vendor or the sub-vendor. If you have any questions about vendor packages, please contact us.

Video Ad Package—$1500—This is new for 2025. It includes a 30-second company ad that will be displayed at the exhibition location during the duration of the event.

• The company will provide the ad no later than 30 days prior to the event.
• This package has limited quantities for the 2025 event.

To purchase, select Video Ad Package as a booth add-on when selecting booth location for the 2025 event.

For additional questions on this package, contact Matthew Vaughn at 537.329.6678 or by email at [email protected].

Please note that for the 2025 event, the AEA, MPRA, and CCRA will accept the following payments for all vendors:

Checks:

• Army Engineer Association
• P.O. Box 634
• Fort Leonard, MO 65473
• Please include your company name and booth number(s) on the memo line.

Credit Cards:

• Credit card payments can be made directly within the booking site. Please note that all vendors will be charged any associated fees for processing credit card payments for the 2025 event. We recommend payment by check to avoid these additional fees. 

Payment Deadlines:

All payments for the 2025 exhibition must be paid 30 days before the event. 

If you have any questions about payments, please get in touch with Sara Vaughn at 573.329.6678 or by email at [email protected].

Cancellation Policies:

All company cancellations must be submitted in writing to the Army Engineer Association. The AEA, MPRA, and CCRA assume no responsibility for including the names or descriptions of the canceled company in any event-related materials.

Cancellation assessment will be as follows:

• Written notice of cancellation that is received no later than 90 days prior to the start of the event. – 50 % of the agreed-upon fees will be due from or retained by the vendor to the associations.
• Written notice of cancellation that is received less than 60 days prior to the start of the event – 100% of the total agreed-upon fees will be due from or retained by the vendor to the associations.

The associations must receive all cancellations via written notice by electronic, registered, or certified mail. The date the cancellation notice was received by the associations will determine the above assessment charges. In the event of either a full or partial cancellation by the company, the associations reserve the right to reassign the canceled exhibit space, sponsorship, or other promotional opportunity to another vendor, regardless of the reason for the cancellation. Subsequent reassignment of canceled space does not relieve the canceling company of the obligation to pay the cancellation assessment. Assessment will be deducted from any payments received from the company. Any balances due from a cancellation will be due and payable within 15 days of cancellation.